Ukrainian Research Institute of Archival Affairs and Record Keeping (URIAARK)
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The History of the Ukrainian Research Institute
of Archival Affairs and Records Keeping (URIAARK)

The Ukrainian Research Institute of Archival Affairs and Records Keeping (the URIAARK) is state research budget institution in the system of state archival institutions of Ukraine and subjects to the State Archival Service of Ukraine.

The main objective of the activity of the Institute consists in working out of scientific-theoretical, normative and methodological problems of the development of archival affairs and records management.

The Institute has begun its activity under the Order of the Head of the Main Archival Administration under the Cabinet of Ministers of Ukraine from November, 1, 1994, № 45in accordance with the Resolution of the Verkhovna Rada of Ukraine from December, 24, 1993, № 3815-ХІІ «On the Order of Bringing into Force the Law of Ukraine «On the National Archival Fund and Archival Institutions» and the Resolution of the Cabinet of Ministers of Ukraine from May, 16, 1994, No 311 «On Founding in Kyiv the Ukrainian State Research Institute of Archival Affairs and Records Management». The structural departments of the institute were: the Archives Study Department comprising sectors of the history and theory of archival affairs, provision of documents safety, formation of the National Archival Fund, scientific-reference apparatus and documents stocktaking; the Department of Records Management; the Science and Information Department. In 1998 to improve the Institute management and to rationally allocate its staff the structure was reorganized in such a way: the Department of the History and Theory of Archival Affairs, the Department Physical-Chemical Researches, the Department of the Theory and Technologies of Formation of the National Archival Fund, the Department of Scientific-Reference Apparatus and Documents Stocktaking, the Department of Records Management, the Science and Information Department including the sector of the scientific and technical information. Since January, 2002, the current structure of the Institute has been introduced. In 2001 in connection with transformation of the structure of the Institute from state enterprise into state scientific institution from the name of the Institute the term «state» was excluded.

In 2013, according to the main tasks set by the Charter, enacted new structure of the URIAARK. Today the URIAARK consists of the Department for Archival Studies, the Department for Records Keeping, the Department for Archival Affairs Technological Support including the Sector for Archives Preservation Technologies Development, and the Department for Scientific-Informational and Editorial-Publishing Activity including the Sector for Scientific and Technical Information and the Sector for Accounting and Reporting.

In 2001, due to the reorganization of the the URIAARK from the state enterprise into the public research institutions, the name URIAARK removed the term «public».

The first Director of the URIAARK was appointed PhD(History) V. P. Lahots’kyi. During 2001–2009 the Institute was headed by DSc(History), Professor І. B. Matyash, 2009–2010 – PhD(History) І. М. Maga, currently the Director of the Institute is PhD(History) О. Ya. Garanin.

In April 2003 in accordance with the Resolution of the Higher Attestation Committee of the Ministry of Education and Science of Ukraine from February, 28, 2003 (protocol No 112) in the Institute was opened distant postgraduate course on specialization 07.00.06 – Historiography, Source Studies and Special Historical Disciplines, and in November, 2004, on specialization 07.00.01 – History of Ukraine (the Order of the Ministry of Education and Science of Ukraine from 01.11.2004 No 834). In both specializations now have graduated 7 and are studying 6 post-graduate students. In 2012 in accordance with the Order of the Ministry of Education and Science, Youth and Sports Ukraine No 1349 from 30.11.2012 the list of scientific specializations in postgraduate study of the Institute was expanded with specialization 27.00.02 – Documents Study, Archival Study.

In May, 2003 under the Order of the Ministry of Education and Science of Ukraine from May, 22, 2003 No 265, in compliance with the Resolution of the Presidium of the Higher Attestation Committee of Ukraine from May, 21, 2003 No 3-11/5 in the Institute the Specialized Scientific Council К 26.864.01 with the right of taking to the consideration and carrying out the defence of the theses to obtain the scientific degree of PhD in specializations: 07.00.06 – Historiography, Source Studies and Special Historical Disciplines; 27.00.02 – Documents Studies, Archives Studies. During the period from 2003 to 2016 in the Specialized Academic Council were defended 58 dissertation for the degree of candidate of historical sciences.

The scientists of the URIAARK did more than 200 research works, including manuals, guides, professional and state (national) standards, rules, procedures, sectoral programmes, regulations, professional standards, guidelines, analytical reviews, newsletters for the Branch system of scientific and technical information on archival affairs and records keeping, etc.

In 2014, the manual «General Records Keeping» by DSc (History), Prof., Head of the Department for Records Keeping S. Kuleshov was awarded by the professional prize after Vasyl Veretennikov.

In cooperation with the State Archival Service of Ukraine, archival establishments, academic institutions and other organizations conducted over 50 scientific conferences, readings, seminars, and round tables. These included the International scientific conference «Ukrainian Archives: Current State and Prospects», «Archival and Library Affairs in Ukraine in the Liberation Struggle Era (1917–1921)», «Archives as a Part of Information Resources», «Archives and Local Studies: Ways of Integration», «The Current State and Prospects of Records Keeping Development», «Archival Studies as a Science», the scientific-practical seminar «Archival Ukrainika: Search, Registration and Acquisition of Archives»; terminology workshop with a discussion of the terminology register for the Ukrainian-English dictionary of archival terminology. In October 2012, the URIAARK performed as a co-organizer of the International scientific-practical conference «Electronic Paper: Urgent Tasks and Practical Implementation (Life Cycle of the Electronic Document)». In 2013, together with the State Archival Service of Ukraine, the Central State Archives of Literature and Art of Ukraine, and Taras Shevchenko State University of Kyiv, the Institute held the Scientific conference with international participation «Archival and Sources Studies: Problems of Interaction at the Present Stage», where took part about 70 participants from different regions of Ukraine, Belarus and Poland.

To the 20th anniversary on May 21–22, 2015, the Institution conducted the All-Ukrainian (with international participation) scientific conference «Archives – Science –Society: Ways of Interaction» attended by over 60 scientists and researches of archives from Ukraine, Belarus and Kazakhstan.

The URIAARK started the issue of 5 periodic and prolonged publications, 2 of which (Scientific Yearbook «Studies on Archival Affairs and Records Keeping» and Archaeological yearbook «Pam’yatky») that were included into the list of scientific professional publications of Ukraine, where can be published the results of dissertations for academic degrees of doctors and candidates of sciences.

In 2016 in the number of employees the URIAARK consist of 1 DSc (History), 16 PhD (History and Linguistics), 1 Professor, 6 Senior Researchers and 1 Associate Professor.

The team of the URIAARK was noted with the Gratitude of the Cabinet of Ministers of Ukraine and the Gratitude of the Ukrainian Union of Ethnographers (2004). The researchers of the URIAARK were repeatedly awarded with diplomas and gratitudes of the State Archival Service of Ukraine, the Ministry of Education and Science of Ukraine, the Ministry of Culture and Tourism of Ukraine, Kyiv city and Solomyanska district administrations, the Archivists Society of Ukraine, diplomas of the winner of the competition «The author of the year in the scientific journal «Archives of Ukraine».


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